FDGA By-Laws
Article 1 - Name and Mission
I. The name of the non-profit organization is Frankfort Disc Golf Association (FDGA).
II. The FDGA will endeavor to:
a) positively promote the sport of disc golf to the general public with a focus on our community;
b) introduce and attract new players of all ages to the sport;
c) become an active and integrated sport and participant in our community.
III. The FDGA will serve as liaison and strive to develop a positive relationship between the disc golf community and the City/County government, the Parks and Recreation Department, and the general public.
Article 2 - Membership
I. Active membership in the FDGA is contingent upon payment of a membership fee. Membership fees will be $15.00, with an annual membership renewal of $15.00 Junior memberships (age 16 and under) are available for an annual $10 fee. Memberships are good for one calendar year beginning January 1 and ending December 31. However, first-time memberships purchased after September 30 shall be good for the rest of that year in addition to the entire next calendar year.
II. The privileges of membership involve:
a. The right to vote in FDGA elections
b. The right to be a member of a committee or to hold office in the FDGA
c. The responsibility of assisting with FDGA functions where applicable and able
d. The ability to purchase FDGA merchandise
e. A $1.00 discount on all FDGA-run leagues and non-sanctioned tournaments. (All Ice Bowls excluded.)
f. Access to take road trips as a club outing.
III. Non-members and non-active members shall have none of the privileges of Members.
IV. Membership may be revoked or suspended by a majority of the Board of Directors.
Article 3 - Board of Directors
I. The Board of Directors shall be the governing body of the FDGA and will herein be referred to as “the Board.” The Board will consist of six officers: President, Vice-President, Communications Officer, Treasurer, and two at-large Board Members.
II. Officers must be Members in good standing.
III. Members shall nominate and elect the Board.
IV. A quorum of the Board shall be required to constitute an official meeting and to transact business. A quorum of the Board shall consist of more than 50% of current, voting officers.
V. Decisions made by the Board shall be considered binding upon Members. No Officer shall make any decisions on behalf of the Board without the approval of the Board. Board decisions must receive a simple majority vote for approval expect where otherwise specified by the By-laws.
VI. If a tie in voting occurs when a quorum of the Board is present, then the President can, at the President’s discretion, table the matter until a meeting of the full Board can be held.
VII. The Board shall approve the annual budget.
VIII. The roles and responsibilities of the Board shall be as follows:
A. The President shall:
1. Serve as the chair of the Board,
2. Call meetings of the Board or general membership as needed,
3. Set the agenda and chair all Board and FDGA meetings,
4. Assign Committee Chairs,
5. Serve as an ex-officio member of all committees,
6. Be the second signature on all FDGA checks,
B. The Vice-President shall:
1. Assume the responsibilities of the President in the absence of the President,
2. Coordinate and run all elections,
3. Assist with functions of the FDGA.
C. the Communications Officer shall:
1. Keep minutes of all Board and FDGA meetings and present for approval at the next meeting,
2. Maintain the list of current and former members,
3. Preserve a copy of all signed waivers by volunteers and event participants,
D. The Treasurer shall:
1. Maintain the financial records of the FDGA,
2. Prepare the annual budget and financial statements in coordination with all board members,
3. Maintain the checking account in accordance with these Bylaws,
4. Collect membership fees,
5. Pay all bills of the FDGA upon action by the Board.
E. the At-Large Board Members shall:
1. Represent the general membership,
2. Serve on at least one of the established committees,
3. Assist with all functions of the FDGA.
Article 4 - Committees
I. Committees may be created by the Board or by the President as warranted. Unless otherwise specified, each Committee Chair will report to the President. The President shall serve as an ex-officio member of all committees.
II. For standing committees, Chairs shall be reviewed annually at the first Board meeting of the calendar year or as soon as practical thereafter. Additional reviews may be conducted as needed if the Board feels the Committee Chair is not fulfilling the Chair’s responsibilities.
III. Committee Chairs may seek committee members; however, the Chairperson is ultimately responsible for the actions and inactions of the committee.
IV. Committee Chairs shall not enter into any contracts or assume any debts without prior authorization by the Board.
V. Committees shall develop budgets for each activity/function and submit them to the Board for approval.
VI. All committee meetings shall be open to all Members.
VII. There are hereby established the following standing committees:
A. the Media Relations and Communication Committee shall be responsible for maintaining the FDGA website, club message boards, coordinating with the local media, and serving as liaison with area clubs. This committee will be chaired by the Communications Officer.
B. Supporter/Sponsor Network Committee shall be responsible for building and maintaining a key supporter and sponsor network. This includes making contact, establishing regular communication, and soliciting donations/sponsorships.
C. “Disc Flyers" Committee shall be responsible for promoting participation in area tournaments and events via communicating schedules and upcoming events, coordinating transportation to events, publicizing “team” accomplishments on web and to club, etc.
D. Course Committee shall be responsible for developing and improving local disc golf courses. Responsibilities include:
1. Ensuring that broken or vandalized equipment is repaired or replaced as soon as is practical,
2. Promoting and coordinating course maintenance/improvement proposals with Board and appropriate local City/County officials. Development includes installation/repair/replacement of baskets, tee pads, signage, benches, trash cans, etc. as well as course clean-up efforts, tree trimming or removal, planting, etc.
3. Coordinate all course maintenance/improvement proposals through the Board for approval prior to initiating any work.
Article 5 - Election Process
I. The nomination process will start on October 15 and run through October 31. The Vice- President shall accept nominations from any active Member. A Member may nominate as many or as few candidates for any and all offices (including the At-Large positions) the Member wishes to submit nominations. Any person nominated for more than one position (other than an At-Large position) shall choose one preferred position prior to the final voting. All nominees must accept or decline nomination prior to the final voting by notifying the Vice-President. Failure to notify the Vice-President constitutes declining the nomination.
II. The voting process will be held for two weeks per the schedule dictated by the Board. The Vice-President shall accept votes from any active Member. Ballots must be received by deadline established to be counted. Ballots may be cast by personal message to the Vice-President via e-mail to the Vice-President, or by hand-written ballot personally given to the Vice-President. Ballots must include the Member’s name, the office(s) for which they are voting, and the candidates for whom they are voting. The Vice-President shall preserve all ballots until December 31 of the year of the election.
III. To win an office, the candidate must receive a simple majority of the votes cast for that position. If there is no majority, a run-off election will be held for the top two candidates. All ballots for the run-off election must be received by deadline established by the Board.
IV. The FDGA Board shall take office on the January 1 following the election. The December meeting shall be a transition period with incoming officers invited to sit in on the Board meeting, but without voting privileges.
V. Offices will be held for one calendar year.
VI. No Member may hold more than one elected office at a time. There shall be no limit to the number of committee positions that a Member may hold.
VII. Special elections to fill vacated officer positions may be held at any time at the discretion of the Board.
VIII. For the At-Large positions, the top two vote-getters (not counting the individuals elected to one of the other officer positions) will be elected. In the event of a tie for the positions, a run-off election will be held between the two (or more) nominees.
Article 6 - Finances
I. The Fiscal Year shall begin on January 1 and end on December 31.
II. The FDGA membership fee shall be $10.00 for first time members, and $10.00 for
membership renewals. Junior membership (age 16 and under) fees are $8 annually.
III. The FDGA shall not make or receive a loan to or from any Member.
IV. The FDGA is a non-profit volunteer organization. No fees for services rendered may be paid unless prior approval of the Board is obtained.
V. A PayPal account shall be maintained for the purchasing of discs, bag tags, etc.
VI. In the event that the FDGA is dissolved, its assets (both physical and monetary) shall be dispersed as follows:
A. Assets shall be consolidated from all members.
B. All debts and claims shall be paid.
C. Any remaining assets, for which there are no claims or debts, shall be given to charitable organizations of the Board’s choosing.
Article 7 - Bylaws Amendment Process
I. Proposed amendments to these Bylaws may be submitted to the Board, in writing, by any Member.
II. The Board shall consider all amendments submitted to it and inform the Membership that it:
A. Either favors the proposal as presented,
B. Or favors the proposal with suggested changes,
C. Or is not in favor of the proposal and reviews the reasons why.
III. A proposal to amend these Bylaws, approved by the Board, shall be submitted to the Vice-President, who shall put it to a vote by all Members. This vote shall be concluded within one month of its submission by the Vice-President to the general membership.
IV. The Board shall declare adopted any proposed amendment to these Bylaws that receives a 2/3 vote by the general membership (that is, 2/3 of the active members on the day the amendment was submitted to the general membership by the Vice-President).
A. If the amendment fails within one month of its submission to garner the 2/3 votes required for its adoption, the amendment will be defeated.
B. Defeated amendments may not be re-submitted for a minimum of 6 months.
C. Successfully adopted amendments to these Bylaws become effective immediately upon receiving the required 2/3 vote of the general membership.
V. The initial ratification of these Bylaws shall be made by a 2/3 vote of the current Board.
Article 8 - Discipline of Members
I. Disciplinary charges against any Member may be filed in a written petition signed by at least five (5) Members and submitted to the Vice-President.
II. Should the Board decide to take action, a hearing date shall be established, and both the accused and the accusers will be notified. The charges will be discussed at this hearing, with all parties having equal opportunity to present their case.
III. The Board may suspend the Membership of any Member for a specified time (up to 2 years) by a 75% vote of the full Board. A unanimous vote of the full Board is required to permanently ban a member. If the person against whom charges were brought is on the Board, that person shall not have voting privileges on this matter. In this case, the “full Board” is the Board minus the person being accused. In no case will Membership fees be refunded to anyone.
IV. The Board may remove any Officer from the Board by a unanimous vote of the full Board, not including the Board member in question.
Article 9 - Meetings
I. Regular meetings of the Board shall be held monthly, or as decided by the Board.
A. Board meetings may be called by:
1. The President at any time,
2. The Board itself by simple majority at a Board meeting,
3. A quorum of the full Board at any time.
B. Regular board meetings must be called at least 5 days prior to their occurrence and publicized by the Communications Officer on the FDGA website.
1. An emergency meeting may be called at any time, but a super-majority (2/3) of the full board must be present for any official action to be taken.
C. For regular Board meetings, a quorum must be present to consider motions, and a simple majority of the quorum is required to pass the motion. In the event of a tie, the President can, at the President’s discretion, table the matter until a meeting of the full Board can be held.
D. All motions shall be made part of the minutes of the meeting and shall be fully recorded.
II. Board or Committee meetings shall be open to all Members of the FDGA. The Board or a Committee may go into Executive Session at any time, but only for reasons of personnel or outside organizational finance reasons.
III. The FDGA shall have general Membership meetings at least once a year, and more as needed.
A. At this meeting, any Member may be recognized and heard, in accordance with the agenda, and FDGA business shall be conducted, provided there is a quorum of the Board.
B. The Annual Meeting shall have a set agenda item to be termed “General Membership Comments” wherein any item related to the FDGA may be brought up for discussion by any Member of the FDGA.
C. A non-Member may be recognized and heard solely at the discretion of the President or a simple majority of the quorum of the Board.
Article 1 - Name and Mission
I. The name of the non-profit organization is Frankfort Disc Golf Association (FDGA).
II. The FDGA will endeavor to:
a) positively promote the sport of disc golf to the general public with a focus on our community;
b) introduce and attract new players of all ages to the sport;
c) become an active and integrated sport and participant in our community.
III. The FDGA will serve as liaison and strive to develop a positive relationship between the disc golf community and the City/County government, the Parks and Recreation Department, and the general public.
Article 2 - Membership
I. Active membership in the FDGA is contingent upon payment of a membership fee. Membership fees will be $15.00, with an annual membership renewal of $15.00 Junior memberships (age 16 and under) are available for an annual $10 fee. Memberships are good for one calendar year beginning January 1 and ending December 31. However, first-time memberships purchased after September 30 shall be good for the rest of that year in addition to the entire next calendar year.
II. The privileges of membership involve:
a. The right to vote in FDGA elections
b. The right to be a member of a committee or to hold office in the FDGA
c. The responsibility of assisting with FDGA functions where applicable and able
d. The ability to purchase FDGA merchandise
e. A $1.00 discount on all FDGA-run leagues and non-sanctioned tournaments. (All Ice Bowls excluded.)
f. Access to take road trips as a club outing.
III. Non-members and non-active members shall have none of the privileges of Members.
IV. Membership may be revoked or suspended by a majority of the Board of Directors.
Article 3 - Board of Directors
I. The Board of Directors shall be the governing body of the FDGA and will herein be referred to as “the Board.” The Board will consist of six officers: President, Vice-President, Communications Officer, Treasurer, and two at-large Board Members.
II. Officers must be Members in good standing.
III. Members shall nominate and elect the Board.
IV. A quorum of the Board shall be required to constitute an official meeting and to transact business. A quorum of the Board shall consist of more than 50% of current, voting officers.
V. Decisions made by the Board shall be considered binding upon Members. No Officer shall make any decisions on behalf of the Board without the approval of the Board. Board decisions must receive a simple majority vote for approval expect where otherwise specified by the By-laws.
VI. If a tie in voting occurs when a quorum of the Board is present, then the President can, at the President’s discretion, table the matter until a meeting of the full Board can be held.
VII. The Board shall approve the annual budget.
VIII. The roles and responsibilities of the Board shall be as follows:
A. The President shall:
1. Serve as the chair of the Board,
2. Call meetings of the Board or general membership as needed,
3. Set the agenda and chair all Board and FDGA meetings,
4. Assign Committee Chairs,
5. Serve as an ex-officio member of all committees,
6. Be the second signature on all FDGA checks,
B. The Vice-President shall:
1. Assume the responsibilities of the President in the absence of the President,
2. Coordinate and run all elections,
3. Assist with functions of the FDGA.
C. the Communications Officer shall:
1. Keep minutes of all Board and FDGA meetings and present for approval at the next meeting,
2. Maintain the list of current and former members,
3. Preserve a copy of all signed waivers by volunteers and event participants,
D. The Treasurer shall:
1. Maintain the financial records of the FDGA,
2. Prepare the annual budget and financial statements in coordination with all board members,
3. Maintain the checking account in accordance with these Bylaws,
4. Collect membership fees,
5. Pay all bills of the FDGA upon action by the Board.
E. the At-Large Board Members shall:
1. Represent the general membership,
2. Serve on at least one of the established committees,
3. Assist with all functions of the FDGA.
Article 4 - Committees
I. Committees may be created by the Board or by the President as warranted. Unless otherwise specified, each Committee Chair will report to the President. The President shall serve as an ex-officio member of all committees.
II. For standing committees, Chairs shall be reviewed annually at the first Board meeting of the calendar year or as soon as practical thereafter. Additional reviews may be conducted as needed if the Board feels the Committee Chair is not fulfilling the Chair’s responsibilities.
III. Committee Chairs may seek committee members; however, the Chairperson is ultimately responsible for the actions and inactions of the committee.
IV. Committee Chairs shall not enter into any contracts or assume any debts without prior authorization by the Board.
V. Committees shall develop budgets for each activity/function and submit them to the Board for approval.
VI. All committee meetings shall be open to all Members.
VII. There are hereby established the following standing committees:
A. the Media Relations and Communication Committee shall be responsible for maintaining the FDGA website, club message boards, coordinating with the local media, and serving as liaison with area clubs. This committee will be chaired by the Communications Officer.
B. Supporter/Sponsor Network Committee shall be responsible for building and maintaining a key supporter and sponsor network. This includes making contact, establishing regular communication, and soliciting donations/sponsorships.
C. “Disc Flyers" Committee shall be responsible for promoting participation in area tournaments and events via communicating schedules and upcoming events, coordinating transportation to events, publicizing “team” accomplishments on web and to club, etc.
D. Course Committee shall be responsible for developing and improving local disc golf courses. Responsibilities include:
1. Ensuring that broken or vandalized equipment is repaired or replaced as soon as is practical,
2. Promoting and coordinating course maintenance/improvement proposals with Board and appropriate local City/County officials. Development includes installation/repair/replacement of baskets, tee pads, signage, benches, trash cans, etc. as well as course clean-up efforts, tree trimming or removal, planting, etc.
3. Coordinate all course maintenance/improvement proposals through the Board for approval prior to initiating any work.
Article 5 - Election Process
I. The nomination process will start on October 15 and run through October 31. The Vice- President shall accept nominations from any active Member. A Member may nominate as many or as few candidates for any and all offices (including the At-Large positions) the Member wishes to submit nominations. Any person nominated for more than one position (other than an At-Large position) shall choose one preferred position prior to the final voting. All nominees must accept or decline nomination prior to the final voting by notifying the Vice-President. Failure to notify the Vice-President constitutes declining the nomination.
II. The voting process will be held for two weeks per the schedule dictated by the Board. The Vice-President shall accept votes from any active Member. Ballots must be received by deadline established to be counted. Ballots may be cast by personal message to the Vice-President via e-mail to the Vice-President, or by hand-written ballot personally given to the Vice-President. Ballots must include the Member’s name, the office(s) for which they are voting, and the candidates for whom they are voting. The Vice-President shall preserve all ballots until December 31 of the year of the election.
III. To win an office, the candidate must receive a simple majority of the votes cast for that position. If there is no majority, a run-off election will be held for the top two candidates. All ballots for the run-off election must be received by deadline established by the Board.
IV. The FDGA Board shall take office on the January 1 following the election. The December meeting shall be a transition period with incoming officers invited to sit in on the Board meeting, but without voting privileges.
V. Offices will be held for one calendar year.
VI. No Member may hold more than one elected office at a time. There shall be no limit to the number of committee positions that a Member may hold.
VII. Special elections to fill vacated officer positions may be held at any time at the discretion of the Board.
VIII. For the At-Large positions, the top two vote-getters (not counting the individuals elected to one of the other officer positions) will be elected. In the event of a tie for the positions, a run-off election will be held between the two (or more) nominees.
Article 6 - Finances
I. The Fiscal Year shall begin on January 1 and end on December 31.
II. The FDGA membership fee shall be $10.00 for first time members, and $10.00 for
membership renewals. Junior membership (age 16 and under) fees are $8 annually.
III. The FDGA shall not make or receive a loan to or from any Member.
IV. The FDGA is a non-profit volunteer organization. No fees for services rendered may be paid unless prior approval of the Board is obtained.
V. A PayPal account shall be maintained for the purchasing of discs, bag tags, etc.
VI. In the event that the FDGA is dissolved, its assets (both physical and monetary) shall be dispersed as follows:
A. Assets shall be consolidated from all members.
B. All debts and claims shall be paid.
C. Any remaining assets, for which there are no claims or debts, shall be given to charitable organizations of the Board’s choosing.
Article 7 - Bylaws Amendment Process
I. Proposed amendments to these Bylaws may be submitted to the Board, in writing, by any Member.
II. The Board shall consider all amendments submitted to it and inform the Membership that it:
A. Either favors the proposal as presented,
B. Or favors the proposal with suggested changes,
C. Or is not in favor of the proposal and reviews the reasons why.
III. A proposal to amend these Bylaws, approved by the Board, shall be submitted to the Vice-President, who shall put it to a vote by all Members. This vote shall be concluded within one month of its submission by the Vice-President to the general membership.
IV. The Board shall declare adopted any proposed amendment to these Bylaws that receives a 2/3 vote by the general membership (that is, 2/3 of the active members on the day the amendment was submitted to the general membership by the Vice-President).
A. If the amendment fails within one month of its submission to garner the 2/3 votes required for its adoption, the amendment will be defeated.
B. Defeated amendments may not be re-submitted for a minimum of 6 months.
C. Successfully adopted amendments to these Bylaws become effective immediately upon receiving the required 2/3 vote of the general membership.
V. The initial ratification of these Bylaws shall be made by a 2/3 vote of the current Board.
Article 8 - Discipline of Members
I. Disciplinary charges against any Member may be filed in a written petition signed by at least five (5) Members and submitted to the Vice-President.
II. Should the Board decide to take action, a hearing date shall be established, and both the accused and the accusers will be notified. The charges will be discussed at this hearing, with all parties having equal opportunity to present their case.
III. The Board may suspend the Membership of any Member for a specified time (up to 2 years) by a 75% vote of the full Board. A unanimous vote of the full Board is required to permanently ban a member. If the person against whom charges were brought is on the Board, that person shall not have voting privileges on this matter. In this case, the “full Board” is the Board minus the person being accused. In no case will Membership fees be refunded to anyone.
IV. The Board may remove any Officer from the Board by a unanimous vote of the full Board, not including the Board member in question.
Article 9 - Meetings
I. Regular meetings of the Board shall be held monthly, or as decided by the Board.
A. Board meetings may be called by:
1. The President at any time,
2. The Board itself by simple majority at a Board meeting,
3. A quorum of the full Board at any time.
B. Regular board meetings must be called at least 5 days prior to their occurrence and publicized by the Communications Officer on the FDGA website.
1. An emergency meeting may be called at any time, but a super-majority (2/3) of the full board must be present for any official action to be taken.
C. For regular Board meetings, a quorum must be present to consider motions, and a simple majority of the quorum is required to pass the motion. In the event of a tie, the President can, at the President’s discretion, table the matter until a meeting of the full Board can be held.
D. All motions shall be made part of the minutes of the meeting and shall be fully recorded.
II. Board or Committee meetings shall be open to all Members of the FDGA. The Board or a Committee may go into Executive Session at any time, but only for reasons of personnel or outside organizational finance reasons.
III. The FDGA shall have general Membership meetings at least once a year, and more as needed.
A. At this meeting, any Member may be recognized and heard, in accordance with the agenda, and FDGA business shall be conducted, provided there is a quorum of the Board.
B. The Annual Meeting shall have a set agenda item to be termed “General Membership Comments” wherein any item related to the FDGA may be brought up for discussion by any Member of the FDGA.
C. A non-Member may be recognized and heard solely at the discretion of the President or a simple majority of the quorum of the Board.